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Inventory and Supply Officer

No Formal Qualifications On The Job Training VOC Course Subject Prerequisites Traineeship Year 10 Preferred

Also known as Stock Clerk.

Inventory and supply officers receive and dispatch goods, manage stock levels and record stock movement.

Inventory officers normally manage the level of stock held by a company, while supply officers (a more senior position in large companies) are usually responsible for the coordination of purchasing, warehousing and inventory functions.

With experience, and sometimes further training, it is possible to become an inventory control manager or supply manager.


    Inventory and supply officers may perform the following tasks:

  • prepare purchase orders
  • receive, store and issue goods
  • manage stock levels and distribute supplies from stock
  • maintain stock records using manual or computerised systems
  • prepare inventories
  • be responsible for, and check supply invoices against purchase orders
  • prepare reports on adjustments to inventories, spoilt or damaged stock and changes in stock location
  • find sources of supply and obtain quotes from suppliers
  • price incoming goods, estimate the cost of requisitions or value of stock and store articles
  • coordinate purchasing, warehousing and inventory functions
  • get rid of surplus assets and obsolete stock


  • enjoy clerical and administrative activities
  • good planning and numeracy skills
  • a methodical approach to work
  • good communication skills
  • aptitude for working with computer systems
  • able to pay attention to detail

Interest Area

Clerical/Administrative Figures/Computational


Purchasing Officer - plans and schedules the delivery of goods and services for industrial, commercial or government establishments. They contact suppliers to obtain information on price, quality and delivery capabilities for the goods or services required, and meet with sales representatives from the various suppliers to compare their products and companies.


No Formal Qualifications On The Job Training VOC Course Subject Prerequisites Traineeship Year 10 Preferred

You can work as an inventory and supply officer without formal qualifications. You will probably get some informal training on the job.

Entry to this occupation may be improved if you have qualifications.

You may like to consider a VOC qualification in business, purchasing or transport and logistics. As subjects and prerequisites can vary between institutions, you should contact your chosen institution for further information. You may be able to study through distance education.

You can also become an inventory and supply officer through a traineeship in Purchasing or Logistics.

Entry requirements may vary, but employers generally require Year 10.

Additional Information

    Once you are employed, you may be able to develop, and have recognised, additional skills under the Business Services or Transport and Logistics Training Packages that will expand your career opportunities within these industries.


Inventory and supply officers are employed in hospitals and government agencies, and in construction, defence, manufacturing, mining, service, transport, wholesale and retail firms.

Increased use of computers and automation in inventory and stores management has affected the nature of inventory and supply work, with many businesses moving towards a single, automated warehousing operation focusing on just-in-time delivery, rather than a number of smaller stores that maintain large amounts of stock.

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More Information - External Links

Job Outlook for Inventory and Supply Officer Transport and Logistics Industry Skills Council Logistics Information and Navigation Centre Chartered Institute of Logistics and Transport

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